Intelligent nursery occupancy and scheduling software with eymanage
Plan ahead and keep your nursery working efficiently, with intelligent forecasting and AI-powered insights
Running a nursery means juggling a lot of moving parts. Scheduling staff rotas, managing occupancy and forecasting demand means that you’re constantly thinking about the future – from next week’s ratios to next year’s new vacancies.
But with eymanage nursery occupancy and scheduling software, the future doesn’t have to be a mystery.
Our smart system automatically analyses historical data to predict future occupancy, taking into account everything from children’s attendance patterns to room transitions.
Meanwhile, intelligent, AI-powered insights allow you to optimise staffing levels and maximise occupancy.
It means you can say goodbye to guesswork, and hello to data-driven decisions.
So you’ll always stay one step ahead.
Supercharged scheduling and occupancy forecasting
Don’t let any free spaces go to waste. With eymanage nursery occupancy and scheduling software, you can anticipate demand and fill forecast vacancies in good time, so your nursery is always operating at full capacity.
- Block book each child’s schedule and allow parents to book extra sessions online to increase occupancy where spaces are available
- View weekly and monthly FTE and occupancy forecast reports across rooms or multiple branches to help you to plan ahead
- Automatically calculate staff ratios based on children’s ages and schedules, so that you can easily update and manage staff rotas and deployment
Staff rotas made simple
Nothing stays the same from week to week. Nothing, that is, except the reliability of eymanage nursery occupancy and scheduling software. Staff holidays, last-minute sickness, training days: whatever you throw at it, eymanage is here to support all of your child financials. The system will always ensure you have enough staff to cover every room.
- Draft rotas show you exactly what you need to know, with clear visual data on ratios, hours per staff member, wage percentage and more
- Easily schedule repeating shift patterns from week to week
- When you’re ready, you can publish your rotas, and they will be sent out to each staff member
- Employees get automated shift reminder letters, or notifications via the eyemployee app
- Simply confirm that the staff member has worked the shift, and the data on hours worked and breaks taken can automatically be used by your payroll department
Handle special requirements for your staff with ease
We’re not all the same – wouldn’t it be boring if we were? eymanage nursery occupancy and scheduling software understands this, and takes all those unique differences in its stride. It can handle 1:1 ratios, schedule staff across different rooms, deal with non-contact time and more, allowing you to plan your rotas in accordance with every possible scenario.
Move staff across different rooms when needed, so that you’re always covered across the whole nursery
Input special ratio requirements and the system will do the rest. It will always ensure you have enough staff capacity to keep the nursery running smoothly
Easily schedule office time and training activities that don’t require staff ratios
Fill vacancies in advance
Many of your future vacancies are easy to predict, because you know when children will be moving on to the next room, or up to school. eymanage knows this too, and it will do all the hard work for you, of calculating exactly when these changes will happen. It means you can always stay ahead of the game, letting new parents know in advance when you’ll next have a space for their child.
- Get occupancy reports showing how many children are in each room every morning and afternoon, and what spaces are available, if any
- Automatic room movement takes into account each child’s date of birth, to anticipate when they will move and create a vacancy
- The system also takes into account new children starting, for a comprehensive picture of future occupancy
Harness AI insights to make your nursery even more efficient
Perhaps there are patterns in your occupancy rates that you haven’t picked up from the official figures. For example, a child may officially be in the nursery from 8am to 5pm, but on a day-to-day basis they might never be dropped off before 8.30am. On a grand scale, these little details can add up to cost saving opportunities. If, for example, you have a number of children all arriving later than their official start time, you may be able to reduce the number of staff working at that hour, improving efficiency and saving on running costs.
Don’t just take our word for it, read some of our customer success stories
"eyrecruit holds all candidate information in one central place. It has been a useful tool allowing us to communicate with our candidates directly through the portal keeping an audit trail of our communications. Our processes are much more streamlined now."
"We are extremely delighted with how amazing the system has been with recruiting new practitioners to Caring Kindergartens and such a simple one step process to onboard them onto eymanage – brilliant."
“We use this system, we have tried several of the big names before and can honestly say it's the best system we have used. The support team are also amazing. They are always there to help if there are any issues so a big ‘Thank you’ to them.”
"We began using eyrecruit to cast our net as wide as possible. The customisable flow of applicants through the recruitment process coupled with the ability to schedule interviews and view progress reports has bought simplicity and clarity to our business and our applicants."
"We can now see all candidates across the company in one place. The report's function allows us to analyse recruitment data and hire with much more efficiency. Everything about our recruitment process has improved because of eyrecruit - we love it!"
"This is the early years recruitment tool we have long been waiting for. Such a simple process, yet ticks every box and more. It has revolutionised our processes, making instant engagement with suitable candidates easy, whilst removing a lot of manual and timely tasks."
"The team at eyworks are excellent with great communication. Anytime we need something changing or an addition to the facilities, it is actioned quickly. We could not recommend eyworks more highly."
"eyworks is the complete package. You will not need anything else to help you run your setting, from learning journeys to enquiries and enrolments. This system allows you to access the data also, with various report functions pre-set, as well as make your own."
“The eyworks team are more than just your typical company, the constant support you receive is invaluable, no question is too small! The service we have received over the years has been exceptional and we recommend them to everyone we speak to.”
"eyworks is a fantastic system. We are seeing tasks and processes be more streamlined. We are extremely pleased with our relationship with eyworks and look forward to what they will introduce next, knowing how much they are investing into their product."
"We have always found working with the eyworks team to be positive and efficient. We appreciate the mix and match buy as you need approach to the elements of eyworks which means we are only paying for what we use. We also find it good value for money!"
Start your journey to simplified admin with our Early Years nursery management software.
